START HIRING FASTER AND SMARTER with
Vendor Management
Xenqu empowers you to move beyond vendor management and worker classification complexities by streamlining due diligence processes and creating a rock-solid, defensible compliance record.
Information Collection
Xenqu empowers your organization with tools to gather crucial vendor and independent contractor information efficiently.
- Dynamic Forms: Xenqu enables the creation of intelligent, customized forms tailored to gather the specific information needed from each vendor type, including those designated as independent contractors. This minimizes errors, reduces redundancies, and ensures consistency with company policies.
- W-9 Collection: A key component of this process is the secure and efficient collection of W-9 forms from all applicable vendors. The system ensures this crucial tax documentation is readily available for tax and compliance purposes.
- Centralized Documentation: All collected forms and supporting documentation are securely stored in a centralized system, creating a single source of truth, promoting transparency, and facilitating easy access for authorized users. This centralized approach ensures a defensible audit trail, demonstrating compliance efforts.
- Vendor Portal: Vendors can be invited or self-register to complete a prescribed list of forms, questionnaires, and documentation requests. This simplifies the onboarding process and ensures all necessary information is collected.
Documentation Management
Avoid the pitfalls of inconsistent paperwork and compliance gaps; Xenqu provides a standardized, efficient platform for managing all required vendor documentation and approvals.
- Standardized Documentation: Xenqu facilitates the configuration of standardized forms and documentation packages for various vendor and independent contractor classification scenarios. This ensures consistency and accuracy across all engagements.
- Certifications and Qualifications: The system can manage and track essential certifications and qualifications, such as certificates of insurance (COIs), diversity certifications, or other specialized credentials required by specific vendors.
- Built-in Approval Processes: Xenqu allows for the incorporation of critical control points within the workflow, including mandatory legal review and approval for vendor classification decisions and agreement terms. The system’s rule-based form assignment logic directs the review process to the appropriate stakeholders.
- Digital Signature Capture: Xenqu simplifies the execution of legally binding agreements through digital signature capture. This allows new contractors to sign agreements quickly and efficiently, clearly outlining their scope of work, independent contractor status, payment terms, and other key considerations.
Monitoring & Audit
Vendor management due diligence demands meticulous tracking of paperwork and compliance, which Xenqu simplifies by offering comprehensive audit-ready reporting and proactive alerts, saving you time and resources.
- Audit-Ready Reporting: Xenqu generates comprehensive reports on completed forms, outstanding documentation, and key compliance metrics for audit purposes.
- Proactive Compliance Alerts: Xenqu can be configured to issue proactive alerts for expiring insurance documents, diversity certifications, or other critical compliance deadlines.
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Test Drive
Explore the candidate experience to see first-hand how it we achieve 90% completion rates.
Real results
See how Xenqu is helping firms improve their hiring efficiency, experience, and compliance.
Real Savings
Unlock significant cost savings with Xenqu – estimate your ROI now!
Questions?
Our sales team is ready to help build a personalized quote to meet your needs and budget
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Start hiring smarter and faster – request your Xenqu instance now!
Need better hiring?
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Confidently Manage Vendors with Xenqu
Ensure rock-solid vendor compliance with Xenqu, so you can confidently focus on growth, knowing your paperwork is always audit-ready.
Automate Tracking
Xenqu automates the collection and tracking of vendor information, such as W-9 forms and certifications, freeing up your team from manual paperwork and follow-up.
Seamless Experience
Xenqu provides vendors with a seamless self-registration portal and digital signature capture, making the onboarding process efficient and user-friendly.
Strengthen Compliance
Xenqu ensures a rock-solid, defensible compliance record by providing standardized forms, tracking required documentation, and generating audit-ready reports.
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cta-name|demo
cta-name|apply
cta-name|story
cta-name|save
cta-name|contact
cta-name|request
cta-name|landing
cta-name|book
Test Drive
Explore the candidate experience to see first-hand how it we achieve 90% completion rates.
Real results
See how Xenqu is helping firms improve their hiring efficiency, experience, and compliance.
Real Savings
Unlock significant cost savings with Xenqu – estimate your ROI now!
Questions?
Our sales team is ready to help build a personalized quote to meet your needs and budget
Get started now
Start hiring smarter and faster – request your Xenqu instance now!
Need better hiring?
See how Essium's powerful hiring platform, Xenqu, can save you time and money!
One Platform, Many Solutions
Xenqu adapts to your unique needs, delivering a superior experience for both candidates and your team.
High-Volume Hiring
Manage large-scale hiring projects with automated tasks, templates, and batch processing.
Form I-9 / E-Verify
Navigate the complexities of I-9 completion and E-Verify case management.
Government Forms
Maintain onboarding compliance regardless of city or state requirements.
Healthcare Credentialing
Streamline credentialing processes with tools to manage licenses, certifications, and other required items.
Vendor Management
Track essential 1099 documentation for vendors and independent contractors.
Visa Management
Manage visa-sponsored employees by centralizing documents, forms, and workflows.
cta-show|
cta-name|demo
cta-name|apply
cta-name|story
cta-name|save
cta-name|contact
cta-name|request
cta-name|landing
cta-name|book
Test Drive
Explore the candidate experience to see first-hand how it we achieve 90% completion rates.
Real results
See how Xenqu is helping firms improve their hiring efficiency, experience, and compliance.
Real Savings
Unlock significant cost savings with Xenqu – estimate your ROI now!
Questions?
Our sales team is ready to help build a personalized quote to meet your needs and budget
Get started now
Start hiring smarter and faster – request your Xenqu instance now!
Need better hiring?
See how Essium's powerful hiring platform, Xenqu, can save you time and money!
Manage hiring compliance with Ease
Explore our other features and see how we can help you hire talent and stop chasing paperwork.
Electronic Forms
Our intuitive form builder, built-in e-signatures, and powerful data validation eliminate the need for third-party tools, creating a seamless new hire paperwork experience.
Document Management
Manage documents through our centralized, secure storage, flexible capture methods, proactive monitoring, and streamlined integration within your hiring workflow.
Workflow Automation
Avoid manual processes with configurable dynamic hiring package assembly and assignment, automated notifications, and compliance monitoring.
Communications Hub
Leverage our built-in communications hub to streamline document-related communication including real-time chat, email and/or text notifications tied directly to workflow steps.
Compliance & Auditing
Ensure consistent data, accountability, and audit-ready documentation to minimize risk and maintain compliance with confidence.
Task Management
Transform how you handle hiring with a clear, intuitive system for managing every step of the process, ensuring a positive experience for candidates and a productive team.
cta-show|
cta-name|demo
cta-name|apply
cta-name|story
cta-name|save
cta-name|contact
cta-name|request
cta-name|landing
cta-name|book
Test Drive
Explore the candidate experience to see first-hand how it we achieve 90% completion rates.
Real results
See how Xenqu is helping firms improve their hiring efficiency, experience, and compliance.
Real Savings
Unlock significant cost savings with Xenqu – estimate your ROI now!
Questions?
Our sales team is ready to help build a personalized quote to meet your needs and budget
Get started now
Start hiring smarter and faster – request your Xenqu instance now!
Need better hiring?
See how Essium's powerful hiring platform, Xenqu, can save you time and money!