Great Onboarding Starts with

Innovative Features

Essium's Xenqu platform empowers staffing firms to streamline onboarding, enhance the candidate experience, and boost efficiency. Our innovative onboarding features promote compliant hiring practices and improve your bottom line.

Content Management

Take control of your onboarding with Xenqu. Our robust toolset allows you to design a perfect onboarding experience, ensuring every detail is managed seamlessly and efficiently.

Forms & E-Signatures

Xenqu’s intuitive form builder streamlines your onboarding process. Forget juggling multiple third-party tools! With seamless e-signatures built directly into the platform, you have a complete solution for all your onboarding documents.

Easy Setup: Import PDFs, drag-and-drop fields (text, dropdown, checkboxes, etc.), and customize easily – no coding needed!
Conditional Logic: Ensure accurate data with validation rules and field dependencies.
Multiple Roles: Assign fields to different user roles for efficient task routing and completion.
Built-in E-Signatures: Candidates complete and sign documents directly within Xenqu, creating a seamless experience.

Learn More About Our Electronic Forms Capabilities >>

Document Collection

Xenqu’s intelligent upload system simplifies the collection of necessary documentation. Define all required documents and clearly outline expectations for your candidates.

Multiple Upload Methods: You can drag-and-drop documents from your computer or use your phone’s camera for instant document capture and conversion.
Automated Expiration Monitoring: Track and manage document expiration dates to ensure compliance and avoid potential issues. Receive timely notifications for renewals.
Unlimited Secure Storage: Keep all onboarding documents safely stored in one central, easily accessible location.

Package & Automate

Sending the right onboarding package to each candidate can be a nightmare. Xenqu’s powerful package builder automates this process, ensuring accuracy and consistency.

Tailored Packages: Create custom onboarding packages based on client, job title, location, etc.
Simplified Management: Prioritize tasks, define rules, and easily maintain complex package layouts using our intuitive table-based design.
Error Reduction: Automate the process, minimizing human error and ensuring every candidate receives the correct documentation.

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“

Nine months in, and we're pleased with the results we’ve seen with Xenqu. Our team has seen a shift from 40% of new hire completion to now 60% – It's been a game changer for fall off!

Frédéric Guitton Chief Revenue Officer
Quality Labor Management

“

Before Essium, our onboarding process was a nightmare. We manually created Adobe packets for each placement, which was incredibly time-consuming. Now, with Xenqu, we've completely streamlined our onboarding process. Candidates can complete their forms in just a few clicks, and our admin team no longer has to worry about creating and maintaining custom packets. We've been using Xenqu for less than a year, and we've already onboarded over 5,000 candidates! The system is so easy to use that our team can handle even our highest-volume projects with ease. We've been incredibly happy with the system and can't imagine life without it.

Marie Oberle Vice President of Talent Operations
24 Seven Talent

“

The auditor was incredibly impressed. She commented on how reliably the selected documentation was pulled up, how efficiently our staff was sourcing and providing the requested documents, and how well organized the entire process was."

Jen Lapcinski Chief Operating Officer
Medical Staffing Solutions, Inc.

“

A compliant I-9 process is critical for our business. Essium helps us ensure the associates we put to work are authorized and helps mitigate potential liability and costly fineable violations. It was refreshing to work with a team that understands both the technical and client side of the business.”

Tracie Tyte, MBA HRM Sr. Compliance Manager - Operations
Akkodis

“

What I love about their team is that they are so quick to respond if we have any issues or challenges. They typically responded the same day, which is incredible. In the staffing business, you can’t afford to wait. Delays mean lost revenue. A poor candidate experience can mean losing a candidate completely.”

Kevin Bass Operations Manager
Sterling Engineering

Communication Tools

Stop chasing candidates and start connecting effortlessly. Xenqu's powerful communication tools transform the onboarding experience, reducing drop-off rates and ensuring a smooth, responsive process for everyone.

Task-Level Messaging

Boost communication and boost onboarding success. Xenqu’s integrated messaging capabilities keep everyone connected and informed.

Instant Messaging: Connect with candidates and employees directly within the platform, via text message, or email – whichever method works best for them.
Two-Way Conversation: Allow users to respond directly to messages, keeping communication flowing and issue resolved quickly.
Task-Specific Communication: Every message is tied to a specific task, ensuring context and clarity for everyone involved.
Centralized Message View: Track all communication from one convenient location, giving you a comprehensive overview of each candidate’s onboarding journey.

Automated Notifications

Say goodbye to manual follow-ups and hello to automated efficiency. Xenqu’s smart notification system keeps candidates engaged and moving forward.

Automated Communication: Trigger personalized text and email reminders for specific tasks, eliminating manual follow-ups.
Frictionless Experience: Reduce drop-off rates with magic links, allowing candidates to complete actions with a single click.
Tailored Messaging: Customize content, timing, and frequency of notifications for a more personalized experience.
Dynamic Content: Use placeholders to personalize messages with candidate-specific information for a more engaging touch.
Diverse Trigger Points: Set up notifications for a range of events, including onboarding initiation, follow-up, completion, and expiring documents.

The Experience Matters

In today's competitive market, a seamless onboarding experience is critical for attracting and retaining top talent. Xenqu simplifies the process for candidates, reducing their workload and frustration, while providing administrators with complete visibility and control. The result? Improved candidate satisfaction and streamlined efficiency for your team.

For Candidates

Essium understands that a positive candidate experience is the cornerstone of a successful staffing business. Our data shows that once a candidate begins the onboarding process within Xenqu, they have a 90% completion rate – a testament to the intuitive and streamlined design. This high completion rate directly translates to lower candidate falloff and significantly improves your bottom line.

Make a Great First Impression. Your brand is more than just a logo; it’s your first impression on potential talent. With Essium’s Xenqu, your candidate onboarding experience reflects the quality and professionalism of your company from the very start. Our fully branded portal lets you customize the candidate experience with your logo and color scheme, creating a seamless and consistent brand experience.

Onboarding, Anywhere, Anytime. Today’s candidates are mobile, so Xenqu is built mobile-optimized. Your candidates can complete onboarding tasks anytime, anywhere, on any device—smartphone, tablet, or desktop. This flexibility streamlines the process and minimizes delays, keeping candidates engaged throughout the onboarding journey.

Simple, Clear, and Efficient. Xenqu focuses on the essentials, eliminating unnecessary steps and confusion. The clear, concise process empowers candidates to navigate their onboarding effortlessly, avoiding frustration and drop-off. This straightforward approach, combined with our visually appealing interface and intuitive design, ensures a positive and efficient onboarding experience that keeps candidates engaged and moving toward completion.

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Seeing is believing

Watch the demo to see how Xenqu can save you time and money

Test Drive

Explore the candidate experience to see first-hand how it we achieve 90% completion rates.

Real results

See how Xenqu is helping staffing firms succeed.

Real Savings

Unlock significant cost savings with Xenqu – estimate your ROI now!

Questions?

Our sales team is ready to help build a personalized quote to meet your needs and budget

Get started now

Start onboarding smarter and faster – request your Xenqu instance now!

Need better onboarding?

See how Essium's powerful onboarding platform, Xenqu, can save you time and money!

Get a free consultation

Let our experts help you unlock the power of efficient onboarding.

For Internal Staff

Essium’s Xenqu platform revolutionizes onboarding administration, offering a streamlined, intuitive experience that maximizes efficiency and control. Unlike other systems that force you to navigate multiple screens and disparate data points, Xenqu provides a unified, robust view of all essential information, consolidating everything you need in one place. This single-pane-of-glass approach eliminates the frustrating screen-jumping and context-switching that can quickly negate the benefits of automation, keeping your team focused and productive.

Streamlined Navigation: Xenqu’s intuitive interface features a dynamic, real-time list view on the left, providing a quick overview of candidates, documents, and tasks. This is coupled with a detailed right-hand view that instantly displays all relevant information for the selected item, eliminating the need for cumbersome navigation. This contextual approach allows effortless switching between overview and detail, significantly reducing the time spent searching and streamlining your workflow.

Process Visibility: Xenqu’s split-screen design provides unparalleled visibility into your onboarding process. Simultaneously, displaying the overall progress and granular task details reduces cognitive load and accelerates decision-making. This visual clarity allows you to effortlessly assess the status of each candidate while simultaneously managing specific tasks, fostering a more efficient and focused workflow. The seamless transitions between list and detail views enhance efficiency, allowing immediate access to all necessary information without leaving the current screen. This holistic view promotes faster, more informed decisions, ultimately improving onboarding.

Empower your Team. Beyond its superior navigation and search capabilities, Xenqu provides powerful administrative tools to streamline operations further. Unlimited administrative users allow for seamless collaboration across your team, ensuring everyone can access the necessary information. Customizable built-in reports offer valuable insights into key metrics, empowering you to identify areas for improvement, optimize your onboarding processes, and ultimately achieve a more efficient and compliant workflow.

cta-show|

Seeing is believing

Watch the demo to see how Xenqu can save you time and money

Test Drive

Explore the candidate experience to see first-hand how it we achieve 90% completion rates.

Real results

See how Xenqu is helping staffing firms succeed.

Real Savings

Unlock significant cost savings with Xenqu – estimate your ROI now!

Questions?

Our sales team is ready to help build a personalized quote to meet your needs and budget

Get started now

Start onboarding smarter and faster – request your Xenqu instance now!

Need better onboarding?

See how Essium's powerful onboarding platform, Xenqu, can save you time and money!

Get a free consultation

Let our experts help you unlock the power of efficient onboarding.

Ready-to-Use Content

Stop wasting time building onboarding forms from scratch. Xenqu comes pre-loaded with essential, mobile-optimized content to accelerate your hiring process and enable compliance. We've done the heavy lifting so you can focus on what matters most: finding and onboarding top talent.

Remote Form I-9 & E-Verify

Our integrated solution enables end-to-end compliance tracking. It simplifies remote onboarding, automates tedious steps, and allows internal staff to manage E-Verify cases easily.

- Guided & Error-Free I-9 Completion: Xenqu provides candidates with clear, step-by-step guidance through the I-9 process, ensuring accuracy and minimizing errors with intuitive forms.
- Streamlined Digital Onboarding: With built-in e-signatures, automated E-Verify integration, and mobile optimization, Xenqu eliminates paper processes and speeds up onboarding for both candidates and employers.
- Automated Compliance Management: Xenqu automates E-Verify, manages TNC cases, tracks form expirations and sends notifications, ensuring consistent compliance with regulations.
- Secure & Centralized Document Storage: All completed I-9s and supporting documents are securely stored in a centralized digital repository with unlimited storage, accessible for audits and easy retrieval.
- Enhanced Visibility & Reporting: Monitor real-time I-9 progress, generate reports, and gain insights with built-in analytics, all within a branded portal experience.

Learn More About our Electronic From I-9 Solutions >>

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“

Nine months in, and we're pleased with the results we’ve seen with Xenqu. Our team has seen a shift from 40% of new hire completion to now 60% – It's been a game changer for fall off!

Frédéric Guitton Chief Revenue Officer
Quality Labor Management

“

Marie Oberle Vice President of Talent Operations
24 Seven Talent

“

Jen Lapcinski Chief Operating Officer
Medical Staffing Solutions, Inc.

“

Tracie Tyte, MBA HRM Sr. Compliance Manager - Operations
Akkodis

“

Kevin Bass Operations Manager
Sterling Engineering

Government Content

Onboarding a new employee shouldn’t involve hours spent hunting down the right paperwork. With Xenqu, simply enter the employee’s location, and our automated system instantly retrieves all necessary federal, state, and local tax forms, wage notices, and required postings.

Streamlined Onboarding: No more guessing or searching. Our system does the heavy lifting, automatically finding relevant forms and avoiding unnecessary work.
Flexibility for Special Cases: Need to add a specific form? No problem! We’ve curated 100’s of forms allowing for seamless customization to handle any unique situation..
No Coding Required: Focus on your core business, not building government forms. Our team handles maintaining the library for you.

Standard Hiring Forms

Xenqu offers a library of pre-built, configurable hiring forms covering essential documentation and compliance requirements. Using our library saves you from building and maintaining your own versions of the forms. Here’s a list of what you’ll get:

Applicant Profile
Work History
Education History
Criminal History
EEOC Information
Schedule/Availability
Position Interest
Professional References
Emergency Contact
Personal Information Confirmation
Direct Deposit Enrollment

Integration Options

Xenqu seamlessly integrates with your existing tech stack, boosting efficiency and minimizing data silos. We offer pre-built connectors to popular tools ensuring smooth data flow and eliminating redundant data entry. Our robust API allows developers to build tailored solutions based on your unique workflows and requirements for even greater customization. This flexibility allows you to connect Xenqu to virtually any system you use, maximizing the value of your existing investments.

Connect your Tools

Xenqu seamlessly integrates with your existing technology stack to optimize your onboarding process further. Connect Xenqu to your preferred systems and enjoy a genuinely unified workflow.

Applicant Tracking Systems (ATS): Eliminate manual data entry and improve accuracy with integrations for leading ATS providers like Bullhorn, Avionte Bold, and more. Automated initiation, bidirectional data synchronization, and unified communication ensure a seamless flow of information between your ATS and Xenqu.

Background & Drug Screening: Streamline background checks directly within Xenqu. Integrations with Disa, KarmaCheck, and others allow for simplified ordering, automated form completion, real-time status updates, and automated report delivery, all within a single, intuitive platform.

Payroll: Automate transferring critical employee data to your payroll system (ADP, Paylocity, Paychex, and others). This reduces manual data entry, minimizes errors, and saves countless hours. Essential information like employee details, direct deposit information, and tax information is transferred automatically upon completion of key onboarding steps.

Assessments & Training: [Insert concise description of assessment and training integration benefits, highlighting key providers like Healthcare Staffing Hire, Relias, and UNA.]

Tax Credits: [Insert concise description of tax credit integration benefits, highlighting key providers like MJA and Associates and ADP WOTC.]

Benefits: [Insert concise description of benefits integration benefits, highlighting key providers like Essential StaffCare (ESC).]

Learn more about our integrations >

Leverage our API

Essium’s Xenqu isn’t just an onboarding platform; it’s a strategic partner for your enterprise-level staffing needs. Our robust API provides unparalleled access to Xenqu’s core functionality, empowering you to integrate our powerful features with your existing internal systems seamlessly. This means you can tailor Xenqu to perfectly align with your unique workflows and branding, creating a truly bespoke onboarding experience.

Seamless Data Exchange: Eliminate manual data entry and synchronize information effortlessly between Xenqu and your CRM, HRIS, or other critical systems. Automate data flows for a truly streamlined process.
Custom Branding & Workflow: Extend Xenqu’s functionality to match your exact brand guidelines and internal processes. Design a candidate experience that reflects your unique company culture.
Advanced Automation: Leverage the API to create custom integrations and automation rules to optimize efficiency, reduce manual tasks, and accelerate time-to-hire.
Enhanced Reporting & Analytics: Gain deeper insights into your onboarding process with custom reports and dashboards built directly into your existing analytics infrastructure.

Read our API documentation >