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Visa Management

Managing employees who need visa sponsorship presents a unique set of compliance challenges that employers must navigate carefully. These challenges can be complex, and failure to adhere to regulations can lead to significant legal and financial consequences.

Complexity & Constant Change

Navigating ever-changing immigration laws can be overwhelming, with constant updates to requirements, visa categories, and processing times. Manually tracking these changes is time-consuming and increases the risk of compliance errors. Xenqu provides a solution with adaptable automation for proactive compliance. Our intelligent form builder allows you to create dynamic electronic forms that evolve alongside regulations, enabling you to easily update data fields, eligibility questions, and document requests as laws change. Xenqu’s automated workflows can also be effortlessly configured and reconfigured to adapt to new visa categories or process updates, ensuring your processes remain compliant.

Maintaining Accurate, Audit-Ready Records

Maintaining meticulous records is essential for compliance audits and legal inquiries, but manual systems relying on scattered files and paper documents are prone to errors, loss, and retrieval difficulties, increasing audit risk. Xenqu solves this with a secure, centralized document management system that provides a single location for all new hire paperwork, featuring intelligent uploads from any device and automated tracking of document expiration dates with reminders for timely renewals. With detailed audit logs tracking every action, Xenqu eliminates the burden of managing paper trails, ensuring accurate, secure, and easily accessible records, providing confidence in your compliance posture.

Ensuring Compliance with Labor Laws

Employment contracts for sponsored employees must adhere to local labor laws, covering critical aspects like working hours, leave, and termination. Inconsistent contract generation and manual processes can lead to legal issues and reputational damage. Xenqu solves this by providing standardized contract generation with automated checks. Our platform allows you to create dynamic contract templates tailored to different employment scenarios, automatically incorporating relevant clauses based on location and local labor laws. Automated contract review workflows route contracts through pre-defined approval processes, ensuring legal compliance is built into the workflow. Plus, pre-populated data reduces errors and ensures consistency by populating contract fields with information already captured during the visa application process. With Xenqu, you get more than just generic templates, we embed labor law compliance into the contract generation process, allowing you to reduce errors, eliminate inconsistencies, and free your HR team from manual drafting and review.

Managing Employment Status Changes

Effectively managing employment status changes for sponsored employees, including terminations, job role or location shifts, visa transfers, and regular reviews, is crucial yet often complex and error-prone when handled manually. Xenqu offers a proactive solution through automated workflows triggered by employment status changes, with task management ensuring clear responsibilities, deadlines, and automated notifications for each step. Our seamless communication hub keeps all stakeholders informed of employment changes and related immigration impacts, streamlining the entire lifecycle management process.

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quote-name|qlm
quote-name|247
quote-name|mssi
quote-name|akkodis
quote-name|sterling

Nine months in, and we're pleased with the results we’ve seen with Xenqu. Our team has seen a shift from 40% of new hire completion to now 60% – It's been a game changer for fall off!

Before Essium, our onboarding process was a nightmare. We manually created Adobe packets for each placement, which was incredibly time-consuming. Now, with Xenqu, we've completely streamlined our onboarding process. Candidates can complete their forms in just a few clicks, and our admin team no longer has to worry about creating and maintaining custom packets. We've been using Xenqu for less than a year, and we've already onboarded over 5,000 candidates! The system is so easy to use that our team can handle even our highest-volume projects with ease. We've been incredibly happy with the system and can't imagine life without it.

The auditor was incredibly impressed. She commented on how reliably the selected documentation was pulled up, how efficiently our staff was sourcing and providing the requested documents, and how well organized the entire process was."

A compliant I-9 process is critical for our business. Essium helps us ensure the associates we put to work are authorized and helps mitigate potential liability and costly fineable violations. It was refreshing to work with a team that understands both the technical and client side of the business.”

What I love about their team is that they are so quick to respond if we have any issues or challenges. They typically responded the same day, which is incredible. In the staffing business, you can’t afford to wait. Delays mean lost revenue. A poor candidate experience can mean losing a candidate completely.”

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Seeing is believing

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Test Drive

Explore the candidate experience to see first-hand how it we achieve 90% completion rates.

Real results

See how Xenqu is helping firms improve their hiring efficiency, experience, and compliance.

Real Savings

Unlock significant cost savings with Xenqu – estimate your ROI now!

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Master immigration visa management

Xenqu simplifies and automates visa processes, ensuring compliance, organization, and a streamlined experience for both HR teams and sponsored employees

Automate Complexity

Xenqu automates the complexities of visa paperwork, ensuring your processes remain compliant with ever-changing regulations through dynamic forms and workflows that adapt to new requirements.

Improved Experience

Xenqu provides a streamlined and organized experience for both HR teams and sponsored employees, centralizing documents, managing expirations, and providing task management to simplify the visa process.

Conquer Compliance

Xenqu helps you maintain meticulous, audit-ready records, generate labor-law-compliant contracts, and manage employment status changes with automated workflows, ensuring complete compliance across the visa lifecycle.

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Seeing is believing

Watch the demo to see how Xenqu can save you time and money

Test Drive

Explore the candidate experience to see first-hand how it we achieve 90% completion rates.

Real results

See how Xenqu is helping firms improve their hiring efficiency, experience, and compliance.

Real Savings

Unlock significant cost savings with Xenqu – estimate your ROI now!

Questions?

Our sales team is ready to help build a personalized quote to meet your needs and budget

Get started now

Start hiring smarter and faster – request your Xenqu instance now!

Need better hiring?

See how Essium's powerful hiring platform, Xenqu, can save you time and money!

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One Platform, Many Solutions

Xenqu adapts to your unique needs, delivering a superior experience for both candidates and your team.

High-Volume Hiring

Manage large-scale hiring projects with automated tasks, templates, and batch processing.

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Form I-9 / E-Verify

Navigate the complexities of I-9 completion and E-Verify case management.

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Government Forms

Maintain onboarding compliance regardless of city or state requirements.

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Healthcare Credentialing

Streamline credentialing processes with tools to manage licenses, certifications, and other required items.

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Vendor Management

Track essential 1099 documentation for vendors and independent contractors.

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Visa Management

Manage visa-sponsored employees by centralizing documents, forms, and workflows.

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Seeing is believing

Watch the demo to see how Xenqu can save you time and money

Test Drive

Explore the candidate experience to see first-hand how it we achieve 90% completion rates.

Real results

See how Xenqu is helping firms improve their hiring efficiency, experience, and compliance.

Real Savings

Unlock significant cost savings with Xenqu – estimate your ROI now!

Questions?

Our sales team is ready to help build a personalized quote to meet your needs and budget

Get started now

Start hiring smarter and faster – request your Xenqu instance now!

Need better hiring?

See how Essium's powerful hiring platform, Xenqu, can save you time and money!

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Manage hiring compliance with Ease

Explore our other features and see how we can help you hire talent and stop chasing paperwork.

Electronic Forms

Our intuitive form builder, built-in e-signatures, and powerful data validation eliminate the need for third-party tools, creating a seamless new hire paperwork experience.

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Document Management

Manage documents through our centralized, secure storage, flexible capture methods, proactive monitoring, and streamlined integration within your hiring workflow.

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Workflow Automation

Avoid manual processes with configurable dynamic hiring package assembly and assignment, automated notifications, and compliance monitoring.

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Communications Hub

Leverage our built-in communications hub to streamline document-related communication including real-time chat, email and/or text notifications tied directly to workflow steps.

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Compliance & Auditing

Ensure consistent data, accountability, and audit-ready documentation to minimize risk and maintain compliance with confidence. 

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Task Management

Transform how you handle hiring with a clear, intuitive system for managing every step of the process, ensuring a positive experience for candidates and a productive team. 

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Seeing is believing

Watch the demo to see how Xenqu can save you time and money

Test Drive

Explore the candidate experience to see first-hand how it we achieve 90% completion rates.

Real results

See how Xenqu is helping firms improve their hiring efficiency, experience, and compliance.

Real Savings

Unlock significant cost savings with Xenqu – estimate your ROI now!

Questions?

Our sales team is ready to help build a personalized quote to meet your needs and budget

Get started now

Start hiring smarter and faster – request your Xenqu instance now!

Need better hiring?

See how Essium's powerful hiring platform, Xenqu, can save you time and money!

Get a free consultation

Let our experts help you unlock the power of efficient hiring.