Great Onboarding Starts with
Electronic Forms
Basic electronic forms can still lead to inefficiencies. Xenqu's powerful form builder transforms your onboarding process by ensuring data accuracy, reducing manual effort, and improving compliance.
Basic Electronic Forms
Many so-called "digital" onboarding solutions lack sufficient electronic form capabilities leaving staffing companies grappling with the same old problems.
Problems with basic electronic forms
- Data Entry Nightmares: Even with basic electronic forms, manual data entry persists, leading to errors, delays, and wasted time. Staff are still chasing down candidates for missing information.
- Clunky Workflows: Juggling different systems for forms, signatures, and task management creates fragmented, frustrating experiences for both candidates and administrators.
- Lack of Control: Standard electronic forms often lack the flexibility needed to capture the specific information you require. Simple systems don’t provide for dynamic logic or the ability to assign roles.
- Compliance Risks: Inconsistent data and poor auditing increase the risk of errors and expose your company to compliance issues.
- Missed Opportunities: Complex, inefficient forms can lead to a poor candidate experience, resulting in higher fall-off rates and lost talent.
Advanced Form Technology
Xenqu's form builder is not just about basic data collection; it's about creating a dynamic and intelligent onboarding experience. Here's how our advanced electronic form technology transforms your processes.
Key Electronic Forms Capabilities
- Data Accuracy: Xenqu’s sophisticated field rules, including conditional logic, data validation, and automated calculations, ensure the right information is collected correctly, every time. By leveraging advanced address lookups, interactive date pickers, and data formatting, Xenqu eliminates common errors associated with basic electronic forms.
- Reduced Manual Effort: Automation is at the heart of our electronic form builder. Features like pre-filled fields, calculated values, and automated task assignments significantly reduce manual work, freeing your team to focus on finding top talent.
- Improved Compliance Auditing: Xenqu’s standardized approach ensures consistency and compliance at every step. Our built-in e-signatures, robust validation rules, and the ability to capture a timestamp for every action help you maintain a clear audit trail and reduce compliance risks.
Powerful Electronic Form Features
Easily design branded, mobile-optimized electronic forms with our drag-and-drop interface. No coding experience required! Upload existing PDFs or create new forms from scratch.
Dynamic Field Rules
Xenqu’s dynamic field rules transform static electronic forms into intelligent, adaptive tools. With conditional logic, you can show, hide, require, or disable fields based on a candidate’s previous answers, creating a tailored experience that only asks for necessary information. Automated calculations handle complex tasks like multi-field summation, while data validation rules ensure accuracy by enforcing specific formats and value ranges. Default values further streamline data entry by pre-populating fields with previous responses or system data, significantly reducing errors and saving time for both candidates and your team.
Enhanced Field Types
Elevate the candidate experience with Xenqu’s enhanced electronic form field types. The interactive address lookup feature dramatically speeds up and simplifies address entry, improving data accuracy from the start. Additionally, the dynamic big select feature allows candidates to easily select multiple options from dropdown lists. These advanced field types work together to create a more efficient, user-friendly, and modern onboarding process, ensuring your staffing business stands out from the competition.
Data Management
Xenqu’s data management capabilities ensure your electronic forms remain accurate and auditable. Automated timestamps record each action, creating a detailed audit trail for compliance and analysis. Data population features use calculated rules to pull data from other form fields or metadata, ensuring consistency and reducing manual entry. Value assignment functionality also allows you to easily assign values to checkboxes and other selections, enhancing your ability to integrate data into your HR systems and reporting functions.
Field Grouping
Xenqu’s form grouping functionality enhances the clarity and management of your onboarding forms. Organize fields on your electronic forms with logical groupings of related fields, improving readability and candidate comprehension. Apply rules to entire groups of fields at once, streamlining form creation and maintenance. Further, Xenqu’s nested grouping feature allows for the creation of complex form structures, where groups and their rules are contained by the outer groups, creating complex logic and organization. These tools make complex onboarding requirements easy to manage and execute for your team, ensuring consistency.
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